Business Process Project Management

Question: Discuss about the Business Process Project Management. Answer: Introduction The essay reflects on the significance of Business Process Management, which is defined as a systematic approach that helps in making the workflow of the organization effective, efficient as well as more capable of adapting to an ever-changing environment (Jeston and Nelis 2014). This paper illustrates the benefits of understanding business process and factors that make difficult for organisations to understand the business processes. The paper also helps in elaborating the difficulties, which an organization experiences when it does not understand its business process. Discussion: Benefits of understanding business processes It is very much important to understand the business procedure properly. Understanding the procedure of business helps in achieving number of benefits. It is identified that BPM is a combination of practices, which are centred for illustrating various unclear processes, continuously looking for improvements as well as changes in various complex areas (Van 2013). Understanding business process properly helps in improving the agility of the business. It is very much significant to make appropriate changes to an organizations best practices in order to stay abreast with the changing scenarios in the market. Proper knowledge, as well as understanding of BPM, helps in permitting the business owner to stop various processes of the business (Schulte et al. 2015). With this, the organizations achieve very much different ability of tracking as well as implementing changes. It is analysed that cost can be reduced by having proper understanding of the Business Processes. Various types of costs, which are associated with business process execution, can be reduced by having proper knowledge as well as understanding about business procedures. For reducing the cost of the organization, it is quite significant to employ right procedure of the business, which helps in executing significant result for the organization (Bradley 2016). The operational cost of the organization reduces which is very much helpful in minimizing the lead-time that has a positive impact on the sales of the organization. This also helps in enhancing the access of the consumers within very much less time (Goetsch and Davis 2014). It further helps in improving the efficiency as well as the profitability of the organization by minimizing waste. The efficiency of business procedures is enhanced by having a proper understanding of Business Process. The efficiency is increased by integrating various processes of the organizations. The owners of the processes achieve alert every time they allocate responsibilities to its team members, which further helps in monitoring of delays as well as relocating various tasks among different members of the organization (Van, Dijkman and Mendling 2013). Therefore, it assists in reducing lead-time in context to implementation as well as enhancement of business process. It also helps in optimizing different processes by removing any redundant task and by implementing automation for minimizing the chances of errors. Compliance, safety as well as the security of an organization increases by having a proper understanding of the business process. Reliable business process helps in guaranteeing that organizations generally comply with different standards in order to remain up to date with the laws (Zikmund et al. 2013). The understanding of the business process helps in increasing the ability for promoting security as well as safety measures. The organization can discover their capability of reducing cost as well as increasing productivity by knowing the business process properly. The employees of the organization are satisfied if it follows appropriate business procedure. In order to follow the proper business process, it is very much important to understand the business process properly (Davenport 2013). It is analysed that business process helps in allowing employees of the organization to focus properly on their work by cutting down numerous repetitive work and by making the access of the information much easier. This further helps in enhancing the productivity. Factors that make difficult for organisations to understand business processes If an organization does not understand the business process properly, then it will face a number of difficulties. Several times, it selects outdated processes due to improper understanding of the business process (Perera et al. 2014). The mistake of choosing outdated process will produce a negative impact on the progress as well as the success of the organization. Out dated process for business, costs both times as well as money of the company. Therefore, it is very much important to update the processes by taking the appropriate amount of time, as updated processes will be helpful for the staff of the organization in working efficiently. The organization selects overly complex process due to the inappropriate understanding of the business process (McCormack and Johnson 2016). Due to the selection of complex business process, they face difficulty in understanding the procedure appropriately. Problems associated with time also occur due to the complexity of the business process. Difficulty in understanding the procedure leads to errors, as staffs of the organizations always want to adopt easier processes in order to complete a task or a procedure. It is quite important for an organization to find out ways that will be helpful in simplifying the complex procedure (Sadgrove 2016). This is because complex procedure will produce a negative impact on the various operations of the organization and it generates problem for the staffs of the organization. Failure to comply with appropriate regulations makes difficult for organizations to understand business process. Organizations are generally facing numerous regulatory as well as statutory rules as well as regulations, which they require to comply with, not only for maintaining their understanding in the market but also for criminal charge (Laguna and Marklund 2013). If an organization is unable to illustrate proper rules as well as regulations to the employees then the organization, they will face difficulty in understanding the business process. Improper communication about rules along with different procedures, which is required to be followed in order to ensure compliance, will raise struggles when external as well as internal audits are carried out (Hatten 2015). The inability of introducing new processes, or inability of adapting to the existing processes for meeting the new requirements raises a number of difficulties in understanding the business process for organizations (Ward 2016). It is analysed that organizations that are generally operating in a fast, as well as changing market with mergers as well as acquisitions, will face difficulty in understanding the business procedure. This is because they often struggle for updating as well as publishing revised processes in order to meet the requirements of the organizations (Perera et al. 2014). Therefore, it is very much significant for the organization to adopt agile as well as an easy system for enabling the changes that are required to be made quickly for minimizing the negative impact on the business. The staff of the organization faces problem in finding out proper as well as appropriate information in order to complete a particular task. Absence of proper information to the staff increases their difficulties, as they do not understand the business procedure properly. There is no single repository for the information, which can be accessed by the staff at a single click (Zikmund et al. 2013). Overcoming the issue by making latest information would be helpful in resolving the problem associated with the understanding of the business process. Difficulties experience by an organization when it does not fully understand its business processes The organizations face numerous difficulties if they are unable to understand the business process quickly as well as appropriately. Business processes are generally meant to be simple, but they get complicated due to the structure, complexity in the system and due to inadequate process development with the organization. It is very much important for forward-thinking managers to understand the requirements as well as the need of streamlining the processes of business for staying relevant (Jeston and Nelis 2014). Efficient communication as well as collaboration is quite critical in order to co-ordinate and for delivering proper customer service. Unfortunately, there are numerous ways, which are followed by the companies for setting their employees up for failure. Profits of the organization are lost when inadequacies in implementation as well as poor business process optimization restrict the agility of the business (Van, Dijkman and Mendling 2013). The organizations are pressurized b y the changing requirement of the customers as well as competitive cost to adjust, redesign as well for adapting to the changing business capabilities as well as processes as they does not understand the business process properly. Improper understanding of the business process by the staff of the organization is visualized in various reactive organizations, which does not create business process for eliminating or minimizing the potential issues (Bradley 2016). Unmet expectations will have a negative impact on the organization that affects customer satisfaction as well as poorly implemented processes of the business due to lack of proper training as well as communication within the organization as it helps in creating a cycle of employees as well as clients for fulfilling the business as well as employment needs. A simple business procedure that is generally overlooked is spending appropriate time as well as money for properly training as well as cross-training employees (Goetsch and Davis 2014).The organization faces problems as if redundancy in the business process is mainly due to improper knowledge about the process. Therefore, it is very much important to provide proper training to the employees of the or ganization so that they can achieve proper understanding about business processes that helps in solving the problems that are related with the redundancy of business process. The capability of satisfying the needs of efficient communication as well as productivity can be balanced with investing in streamlining business process (McCormack and Johnson 2016). If an organization is dependent on weak communication as well as unsatisfactory performance due to poor understanding of the business process which has considerable amount of economic as well as productivity impact. Successful business process design, analysis as well as implementation helps in redirecting significant resources more strategically as well as efficiently and helps in re-focussing internal resources on various strategic capabilities that help in innovating as well as growing the business (Hatten 2015). The business agility gets affected due to integration and process optimization. Effective business processes like reviewing process for removing non-value added procedures, identifying as well as implementing cost savings, as well as proving process design methodologies in order to achieve consistent design as well as implementation across the organization (Sadgrove 2016). Various process improvement methodologies help in directing savings of business. Conclusion It can be concluded that proper understanding of the business process is quite important for achieving success with the organization. It is analysed that proper understanding of the business process helps in enhancing the agility, productivity, efficiency, transparency of the business. It also helps in increasing employee satisfaction as well as customer focus for achieving the goals as well as objectives of the organization. Improper understanding of business process leads to numerous problems, which include lower productivity, improper agility as well as transparency with the business. Number of factors that make difficult for organisations to understand business processes include a selection of complex process, failure to comply with appropriate regulations, Inability of introducing new processes as well as the absence of proper information. Therefore, it is quite important to understand the business properly in order to achieve the goals as well as objectives of the organization. References Bradley, G., 2016.Benefit Realisation Management: A practical guide to achieving benefits through change. CRC Press. 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